Comprehensive Contracting and interior design company Management System
Advanced Solution for Modern Contracting and interior design Facilities
System Overview
Our Contracting and Interior Design Management System offers a comprehensive suite of tools designed to streamline all aspects of your business operations. From customer relationship management and project execution to contract management, inventory control, and financial tracking, our solution ensures efficient workflow, enhanced project visibility, and superior client experiences. The system integrates seamlessly with electronic payment platforms (KNET, Hesabe, Visa) and provides detailed analytics and reporting for data-driven business decisions, helping you manage multiple projects simultaneously while maintaining complete control over costs, timelines, and resources.
System Modules & Components
Customer Management (CRM)
- Register customer data (name, phone, email, address, customer type, status)
- Automatic linking of customers to projects
- Customer classification (VIP, potential, inactive)
- Send personalized notifications or offers
- Customer interaction history over time
- Ability to create customer account for accessing their private interface (see Module 11)
Project Management
- Create / Edit / Delete projects and link them to customers
- Specify project type (design, execution, design and execution)
- Enter detailed project data (location, area, floors, start/end dates, status)
- Divide project into main phases and sub-tasks
- Link each task to a specific employee and due date
- Display project progress in timeline chart (Gantt Chart)
- Upload project files and engineering plans
- Track approval and internal authorization stages
Contract Management
- Create ready-made contract templates and customize their clauses
- Link contract directly to project and customer
- Specify time and financial clauses and completion percentages
- Create flexible payments (full, partial, per phase)
- Electronic signature via customer or admin interface
- Generate contracts in PDF format with company logo stamp
- Automatic notifications for upcoming payment or contract expiration
Design and Execution (Field Operations)
- Special interface for engineers and designers
- Display projects assigned to each employee with task details
- Ability to upload execution photos and field notes
- Internal communication (comments, notifications, shared files)
- Update each task status directly
- Display performance indicators for each project (completion percentage, remaining time, critical tasks)
Human Resources (HR & Payroll)
- Manage employee data, recruitment, and contracts
- Manage monthly salaries, deductions, and allowances
- Calculate leaves according to Kuwaiti labor law
- Automatically calculate end of service benefits
- Performance evaluation and employee KPIs
- Integrated attendance and departure dashboard with fingerprint devices
- Export payroll statements and reports in Excel / PDF formats
Inventory and Site Management
- Consider each project as an independent sub-warehouse
- Add and issue materials to projects from main warehouse
- Track material status and remaining quantities
- Notifications when quantities are low
- Ability to transfer materials between projects
- Link each issuance with invoice and project cost
- Material consumption reports for each project
Purchasing and Supplier Management
- Create purchase requests and link them to projects
- Track request status until delivery
- Manage suppliers (data, payment methods, performance)
- Compare price quotes between suppliers
- Create purchase orders and link them to invoices and inventory
- Track payments and their dates
- Purchase and cost analysis reports
Accounting and Finance
- Create project and service invoices
- Manage general and project-specific expenses
- Link payments to contracts and invoices
- Manage advances and deferred payments
- Create cost centers for each project
- Detailed financial reports (profits, expenses, cash flows)
- Integration with electronic payment platforms (KNET, Hesabe, Visa)
Reports and Analytics
- Comprehensive reports for each department (projects, finance, HR, inventory)
- Display KPIs in interactive dashboard
- Compare performance between projects and periods
- Analyze profits and costs for each project
- Export reports in PDF / Excel / Power BI formats
Notifications and Integrations
- Alerts when updating project, task, or payment status
- Notifications for customers about their projects' latest updates
- Integration with messaging systems (SMS, WhatsApp, Email)
- Integration with design tools (AutoCAD Viewer, SketchUp Viewer)
- Ready API for integration with external systems (ERP, CRM, Accounting)
Customer Interface
- Private control panel for each customer to view their linked projects
- Display completion percentage, files, photos, and update dates
- Ability to view contracts, invoices, and payments
- Track project phases from design to execution
- Send notes or modification requests directly to management
- Receive notifications about updates or delivery dates
- Download approved documents and contracts
Permissions System (Roles & Permissions)
- Define access permissions for each user (view, edit, delete, approve)
- Create permission groups (manager, engineer, accountant, sales, customer)
- Control access to projects or departments by role
- Audit log to track all operations
- Support for two-factor authentication (2FA) for additional security
System Users Management
- Manage all internal and external users
- Create new user and define their role and permissions
- Track last login for each user
- Deactivate or activate users
- Manage passwords and secure reset
- Log failed login attempts and security alerts
Implementation Timeline
Analysis - Development - Testing - Training - Deployment
Investment & Pricing
Complete System
• Complete System Development & Integration
• All Modules Included
• KNET Payment Gateway Integration
• Staff Training & Documentation
• Data Migration Assistance
Premium Support Package
• 12 Months of Premium Support
• System Updates & Enhancements
• Dedicated Technical Support Contact
• Additional Training Sessions as Needed
• Performance Optimization
• 100 GB Cloud Storage Included
• Additional Storage Available Upon Request (Charges Apply)
Ready to Transform Your Company Operations?
Contact our team today to discuss your Contracting and interior design company Management System requirements and start building your customized solution.